Theo Nash
The University of Texas at Austin is an alcohol-free campus, with some exceptions. The consumption of alcoholic beverages is prohibited on UT Austin property and in buildings owned or controlled by the university. However, exceptions can be made if requested and approved by the appropriate delegate before the event. These exceptions typically apply to events sponsored by the university or when licensed caterers/bartenders are serving alcohol to undergraduate students. Additionally, individuals aged 21 and above are exempt from the alcohol-free campus rule.
| Characteristics | Values |
|---|---|
| Alcohol policy | The University of Texas at Austin is officially an alcohol-free campus. |
| Exceptions | Those aged 21 and above are allowed to drink alcohol on campus with prior approval from the executive vice president and provost. |
| Alcohol at events | Alcohol may be served at events on campus if the event is sponsored by the university and prior approval is obtained. |
| TABC requirements | If alcohol is served at events with undergraduate students, the university requires the use of a TABC-licensed caterer/bartender. |
| Alcohol storage | Departments are discouraged from storing unopened bottles of alcohol for future events. Any opened bottles left over from an event must be disposed of and not removed from campus. |
| Alcohol purchase | Alcohol may be purchased by a department and served by a TABC license holder with host liquor liability insurance. |
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What You'll Learn
- Alcohol is prohibited on campus unless an exception is requested and approved
- The event must be sponsored by the university to be approved for alcohol
- Alcohol service at non-licensed venues requires a TABC-licensed caterer/bartender
- Alcohol is not allowed on state funds, Available University Funds, or service center funds
- Alcohol may be purchased by a department and served by a TABC license holder
Alcohol is prohibited on campus unless an exception is requested and approved
The University of Texas at Austin is officially an alcohol-free campus. The consumption or use of alcoholic beverages is prohibited on property or in buildings owned or controlled by the university. This includes classroom buildings, laboratories, auditoriums, and administrative offices.
However, exceptions can be made for those aged 21 and above. If you wish to serve alcohol at an event on campus, you must submit a request for an exception. The authority to approve these requests has been delegated by the president to the executive vice president and provost for any event on campus. Each respective dean/vice president can also approve requests for events sponsored by their reporting units. To be approved, the event must be sponsored by the university, meaning a budgeted office, department, or division of the university is responsible for organizing the event, inviting attendees, and paying expenses.
There are additional considerations for events where alcohol will be served to undergraduates. While the university highly discourages serving alcohol at such events, if undergraduates are present, the university requires that a TABC-licensed caterer or bartender be used. This will absolve the university of liability if a minor is served or an individual is overserved.
It is important to note that Regents' Rule 80102, which prohibits the use of alcoholic beverages on university property, does not apply to events located at non-UT Austin facilities. In these cases, different guidelines may apply, such as the Handbook of Business Procedures for serving alcohol at non-licensed venues.
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The event must be sponsored by the university to be approved for alcohol
The University of Texas at Austin is officially an alcohol-free campus. However, there are exceptions to this rule for those aged 21 and above. According to Board of Regents' Rule 80102, the consumption of alcoholic beverages on UT Austin property or in its buildings is prohibited unless an exception has been requested and approved by the appropriate delegate prior to the event.
To be approved for alcohol, the event must be sponsored by the university. This means that a budgeted office, department, or division of the university is responsible for organizing the event, inviting attendees, and paying for expenses, even when an outside entity contributes. Meetings or events organized and presented by registered faculty, staff, or student organizations are not considered sponsored by the university. UT Austin facilities licensed under state law for the sale and service of alcoholic beverages are exempt from this rule.
The Texas Alcoholic Beverage Commission (TABC) requires the use of a TABC-licensed caterer/bartender when there is an exchange of funds at an event where alcohol is served. This includes entry fees, such as tickets or donations, and providing a tip jar for the bartender. The university strongly discourages serving alcohol at events where undergraduate students will be present. If undergraduates do attend such an event, the university mandates the use of a TABC-licensed caterer/bartender. The vice president for legal affairs recommends using a TABC-licensed caterer/bartender for all events to absolve the university of liability if a minor is served or an individual is overserved.
Departments are discouraged from storing unopened bottles of alcohol for future events. The appropriate dean or vice president must approve and oversee the storage of alcohol. Any opened bottles left over from an on-campus event must be disposed of after the event and not removed from campus property. All university-sponsored events involving alcohol service at a restaurant, private residence, or other facility for an off-campus event must be approved by the President's office through the SERA form process.
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Alcohol service at non-licensed venues requires a TABC-licensed caterer/bartender
The University of Texas at Austin is officially an alcohol-free campus. However, there are exceptions for those aged 21 and above. Per Board of Regents' Rule 80102, the use of alcoholic beverages is prohibited on UT Austin property and in UT Austin buildings unless an exception has been requested and approved by the appropriate delegate prior to the event.
UT Austin facilities licensed under State law for the sale and service of alcoholic beverages are exempt from Regents' Rule 80102. Events located at non-UT Austin facilities are also not subject to this rule, and in these cases, the Handbook of Business Procedures 9.1.1.F (Serving Alcohol at Non-licensed Venues including a Private Residence) applies. This handbook states that a TABC-licensed caterer/bartender must be used when there is an exchange of funds at an event where alcohol will be served. This includes entry fees (such as tickets or donations) or providing a tip jar for the bartender.
The university highly discourages serving alcohol at events where undergraduate students will be present. If undergraduates do attend such an event, a TABC-licensed caterer/bartender must be used. The vice president for legal affairs recommends using a TABC-licensed caterer/bartender for all events as this will absolve the university of liability if a minor is served or an individual is overserved.
Additionally, entertainment expenses, including alcohol, are not allowed on specific types of accounts, such as state funds (14-accounts) and Available University Funds (20-accounts). The president has delegated the authority to approve exception requests to serve alcohol in university-owned or controlled buildings/property to the executive vice president and provost for any event on campus.
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Alcohol is not allowed on state funds, Available University Funds, or service center funds
The University of Texas at Austin is officially an alcohol-free campus. However, there are some exceptions for individuals aged 21 and above, as outlined in the Institutional Rules, Chapter 10.
When it comes to funding, entertainment expenses, including alcohol, are prohibited on specific accounts. Alcohol is not allowed on state funds (14-accounts), Available University Funds (AUF) (20-accounts), indirect cost (19-accounts), or service center funds (18-accounts). These restrictions are outlined in UT Austin's Institutional Rules on Student Services and Activities, Chapter 10, Sec.10 – 302, regarding the Use of Alcoholic Beverages.
The University has strict guidelines regarding the use of different types of funds for entertainment expenses involving alcohol. State funds and specific university accounts cannot be used to cover alcohol-related expenses. This ensures that university funds are utilized appropriately and in accordance with institutional rules and regulations.
It is important to note that while alcohol is generally prohibited on campus, there are processes in place to request exceptions for certain events. These exceptions must be approved by the appropriate delegate prior to the event. The authority to approve exception requests for events held in university-owned or controlled buildings or property has been delegated to the executive vice president and provost. Additionally, each respective dean or vice president has the authority to approve exceptions for events sponsored by their reporting units.
To summarize, alcohol is not permitted on state funds, Available University Funds, or service center funds at UT Austin. This is in line with the university's alcohol policies and guidelines, which aim to promote a safe and healthy campus environment while also providing a framework for exceptions under specific circumstances.
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Alcohol may be purchased by a department and served by a TABC license holder
The University of Texas at Austin is officially an alcohol-free campus. However, there are certain exceptions to this rule for those aged 21 and above.
Alcohol may be purchased by a department and served by a Texas Alcoholic Beverage Commission (TABC) license holder with host liquor liability insurance. The TABC requires that a TABC-licensed caterer or bartender be used when there is an exchange of funds at an event where alcohol will be served. This includes entry fees, such as tickets or donations, or providing a tip jar for the bartender.
The university strongly discourages serving alcohol at events where undergraduate students will be present. If undergraduates do attend such an event, the university requires the use of a TABC-licensed caterer or bartender. The vice president for legal affairs recommends using a TABC-licensed caterer or bartender for all events to absolve the university of liability if a minor is served or an individual is overserved.
Departments are strongly discouraged from storing unopened bottles of alcohol for future events. Any approval for alcohol storage must come from the appropriate Dean or Vice President, who is then responsible for the method and manner of storage. All opened bottles of alcohol left over from an on-campus event must be disposed of after the event and not removed from campus property.
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Frequently asked questions
Officially, the University of Texas at Austin is an alcohol-free campus. However, there are exceptions for individuals aged 21 and above.
The use of alcoholic beverages is prohibited on UT Austin property and in buildings unless an exception has been requested and approved by the appropriate delegate prior to the event. To be approved, the event must be sponsored by the university.
To request an exception, you must submit a web form. The authority to approve exception requests has been delegated to the executive vice president and provost for any event on campus, and to each respective dean/vice president for events sponsored by their reporting units.
Yes, the Texas Alcoholic Beverage Commission (TABC) requires that a TABC-licensed caterer/bartender be used when there is an exchange of funds at an event where alcohol will be served. The university highly discourages serving alcohol at events where undergraduate students will be present.
